Helping Your Office Save on Spiralling Print Costs

For many budget-conscious offices, mounting costs for paper, ink, toner, and printer maintenance can be worrying, but it’s not always easy to balance the needs for legitimate printing access, whilst weeding out wasteful and costly printing abuse.

Few organisations realise the extent that out-of-control printing costs are stressing the budget and most don’t know how their printers are really being used to control printing costs.

We’re here to guide you through five steps to save on printing costs.

Implement Default Double-Sided and Black and White Printing

You can set up your computers to print in default under certain settings. One of these settings will be automatic double-sided printing. Implementing this with default black and white printing will save you a small fortune on paper and ink.

Tinker With Your Fonts

Did you know that certain fonts use less ink than others? Times New Roman uses less ink than Arial and will save you money. Try also reducing your font size to 10 or 11 and only use a bold typeface if necessary.

Print Preview

Remember to check documents before you print to ensure you only print off the pages you need. For office documents, you can also print more than one page per sheet which leads to useful savings over time.

Print Using Draft Mode

To reduce the amount of ink and toner you use, make sure to set your printers to print in draft or rough settings, when printing standard documents or straight from a webpage. This is a better way to save money on your printing and you can always adjust the settings when you require better photo quality.

Consider a Managed Print Solution

Depending on the volume you are printing, a managed print solution can be an excellent way to save money on your printing costs and reduce the impact on the environment. It’s a bit like entering a new phone contract as you get a certain number of prints per month at a fixed cost. This fixed cost also comes with service included meaning if anything were to go wrong, an experienced engineer would be on-hand to come and fix the issue immediately.

ABS has over 30 years’ worth of experience proving managed print services to organisations and schools of all sizes. If you would like to find out more, please give us a call or message us.